Teachers & operationsSeptember 21, 2026 · 7 min read

Inspection evidence in one click: turning daily photos into portfolios

The weekend before inspection, someone screenshots WhatsApp for eight hours. It doesn't have to be like that.

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Children doing crafts

What counts as evidence

A photo with a timestamp, an activity tag, the children involved, the teacher, the approval record and any parent reactions is a structured record of learning, care and partnership. Collect those six fields on every moment and the portfolio is a query, not a project.

Three portfolios

Child: all moments for one child, grouped by area — for transitions, conferences, SEND reviews.
Event: everything from Sports Day or the field trip — for leadership and governors.
School: a term's moments by area with engagement metrics — for inspection.

Framework mapping

Tag sets can mirror EYFS areas, KHDA/ADEK indicators, CBSE/ICSE pre-primary expectations or IB PYP elements. Choose one vocabulary per school and stick to it. Oyku ships these tag sets and exports the three portfolios in one click.

See it live

Want this for your classrooms?

Book a 20-minute call. We'll show the parent feed, teacher capture and approvals — then set up a free pilot classroom. Under $10 per child, per month.

Book a call →Pricing

Children doing crafts

Oyku is a school-approved photo & video sharing app for daycares, preschools, nurseries, kindergartens and schools — with a printed photo book at the end of every year.

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Oyku for your setting

Oyku for nurseries and early years settings →Oyku for kindergartens, Kitas and early-years schools →Oyku for international and private schools →

Quick answers

Questions this article answers

How do schools prepare photo evidence for inspection?

By capturing structured moments all year — timestamp, tag, children, teacher, approval, reactions — so portfolios can be generated on demand rather than assembled from screenshots.

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Book a call

Want this for your classrooms?

You bring the questions; we bring a live account with real classroom moments. If Oyku isn't right for you, we'll say so on the call.

What we cover on the call

In20minutes

✓A live walk-through of the parent feed, teacher capture flow and admin approvals
✓How consent, opt-outs and per-child visibility work in your country
✓What a 60-day free pilot classroom looks like (and what we need from you: nothing)
✓Straight pricing for your size — under $10 per child per month, most land near $5
✓The printed yearly photo book, and how parents get it

Free pilot classroomNo card, no contractUnder $10 / child / monthPersonal setup help

20 minutes · No slides · Your questions first

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Tell us a little about your setting. We'll reply within one school day with two or three time slots and a live demo link.